PACIFIC NORTHWEST CHAPTER

ACADEMY OF HAZARDOUS MATERIALS MANAGEMENT

Constitution and By-Laws

ARTICLE I

Name

Section 1: The Organization name is the Pacific Northwest Chapter, Academy of Hazardous Materials Management.

ARTICLE II

Location

Section 1: The principal Chapter Office shall be located in the Puget Sound Area, State of Washington.

ARTICLE III

Objectives

Section 1: The Chapter Objectives shall be to advance the art and science of hazardous materials management and its allied fields, to maintain a high ethical standard among its members, and to foster professional excellence through education.

Section 2: In accomplishing these objectives, the Chapter shall not engage in any activity which is not educational or scientific. No substantial part of the Chapter activities shall involve attempting to influence legislation. The Chapter shall not participate in or intervene in any political campaign on behalf of any candidate for public office.

ARTICLE IV

Membership and Dues

Section 1: Voting membership shall be limited to "certified" individuals who are Members of the Academy of Hazardous Materials Management.

Section 2: The Chapter may elect non-voting membership to Chapter Associates who subscribe to the objectives of the Academy.

Section 3: The annual dues for each member shall be as specified in the Constitution and By-Laws for the Chapter year, payable upon election to membership, and on or before December 31st of each calendar year thereafter. Members who fail to pay dues by the first quarterly meeting of the Chapter year shall be suspended after due notice in writing by the Secretary to said member. The Chapter year shall be from January 1 through December 31 of each year.

 

Section 4: Membership may be terminated by action of the Board of Directors if after due notice, and hearing if requested by the member, the Board of Directors finds the member guilty of unethical professional conduct or conduct prejudicial to the best interests of the Chapter.

Section 5: All applications for Chapter membership shall be submitted to the Secretary for processing.

Section 6: An applicant for Chapter membership must be residing in or employed in the States of Idaho, Oregon or Washington.

Section 7: Annual dues of each Chapter member shall be $20.00, except for Student or Emeritus members. Student members providing evidence of current enrollment at a college, university, or trade school specializing in Hazardous Materials Management or related science or engineering curriculum may pay half the prescribed chapter dues in lieu of the full amount. Emeritus membership criteria include: AHMM certification; 10 years in PNWC; retired from practice; and significant service recognized by PNWC and AHMM. Dues are waived for Emeritus members.

ARTICLE V

Officers and Board of Directors

Section 1: Officers of the Chapter shall be President, Vice-President, Recording Secretary, Corresponding Secretary and Treasurer, who shall be elected by the members and hold office for one year or until their successors are elected. All officers shall serve without compensation. The offices of Secretary and Treasurer may be combined into one office.

Section 2: There shall be a Board of Directors including the President, Vice-President, Recording Secretary, Corresponding Secretary and Treasurer, the latest Past President and two members elected by the Chapter at the annual meeting as follows: At the first election, one member shall be elected to serve a term of one year and one member shall be elected to serve a term of two years. At each subsequent annual meeting, one member shall be elected to serve a term of two years.

Section 3: The Officers and Directors shall be Certified Hazardous Materials Managers. Officers or Directors elected to office that are not certified have six (6) months to gain certification or they will be replaced by the vote of the other members of the Board of Directors.

Section 4: No Officer or member of the Board of Directors shall serve for more than two (2) consecutive terms in any one elective office, beginning with election at an annual Chapter Meeting.

Section 5: Vacancies in office may be filled until the next election by majority vote of the Board of Directors.

Section 6: In the event of a tie during an annual Chapter election, the final decision will be made by the Board of Directors.

ARTICLE VI

Duties of Officers

Section 1: It shall be the duty of the President to:

Section 2: It shall be the duty of the Vice-President to:

Section 3: It shall be the duty of the Recording Secretary to:

Section 4: It shall be the duty of the Corresponding Secretary to:

Section 5: It shall be the duty of the Treasurer to:

ARTICLE VII

Duties of the Board of Directors

Section 1: The Board of Directors shall manage Chapter affairs in conformity with the Constitution and By-Laws.

Section 2: The Board of Directors shall administer all Chapter funds, making appropriations for specific purposes, and authorize the Treasurer to pay those bills deemed proper. When funds become adequate, they shall be held in insured bank accounts and/or short term investments limited to U.S. Treasury Notes or insured Certificates of Deposit.

Section 3: The Board of Directors shall meet at least quarterly. A majority of the committee shall constitute a quorum.

Section 4: The Board of Directors shall recommend an annual budget to cover the next Chapter year, based upon anticipated receipts and expenses and long range plan commitments. The Secretary shall submit the budget report to the membership for action at the first meeting of the Chapter year.

Section 5: The Board of Directors shall develop and maintain a long range plan to guide officers, committees, and the membership as a whole in continuing Chapter activities. The plan shall be reviewed annually and revised as necessary.

Section 6: The Board of Directors shall act upon applications for membership and conduct any reviews or hearing required under Article IV, Section 4 of the Constitution and By-Laws.

ARTICLE VIII

Administration

Section 1: The Constitution and By-Laws shall be established to guide the Officers and the Board of Directors in governing the operations and activities of the Chapter.

Section 2: The duties of the respective officers shall be those usually incident to such offices, or as set forth in the Constitution and By-Laws. The administrative and financial functions of the Chapter shall be managed by the Board of Directors, provided that no action contrary to the Constitution and By-Laws shall be adopted except by prior amendment of these documents.

Section 3: All amendments to the Constitution and By-Laws shall be provided to the membership annually through a general distribution publication.

 

ARTICLE IX

Meetings

Section 1: Meetings shall be held quarterly, one meeting being designated as the annual business meeting. In order to transact business at any Chapter meeting, there shall be at least five voting members present.

Section 2: Roberts Rules of Order shall govern the transaction of business at all meetings.

Section 3: Meetings of the Board of Directors may be held over the telephone.

ARTIVLE X

Publications

Section 1: The Chapter may, at the discretion of the Board of Directors, disseminate bulletins, rosters, technical papers, newsletters, or other information. Notices to members required by the Constitution and By-Laws shall be valid when included in a periodical publication regularly distributed to all members.

ARTICLE XI

Amendments

Section 1: These By-Laws may be amended by a two-thirds vote of the voting members present at a regular Chapter meeting or by affirmative vote of five (5) members of the Board of Directors.

ARTICLE XII

Miscellaneous

Section 1: Words in these By-Laws which impart the masculine gender shall also be deemed to include the feminine.

Notification of Change to By-Laws

The Constitution and By-Laws of the Pacific Northwest Chapter, Academy of Hazardous Materials Management have been changed and are effective as of the date of this printing.

Pursuant to the authority provided by XI, Section 1 of the Constitution and By-Laws of the Pacific Northwest Chapter, Academy of Hazardous Materials Management, as recorded at the time of incorporation and as originally approved by a vote of the full membership, the following amendments have been voted on and approved by either the Board of Directors or two-thirds of the voting members present at a Chapter meeting.

The amendments are as follows:

Date

Type of Meeting

Section

Amendment

4/19/90

Board

Entire Document

Combine the Constitution and By-Laws into one document.

4/19/90

Board

Entire Document

The Executive Committee shall be renamed the Board of Directors.

4/19/90

Board

Article V, Section 3

Only Certified members may serve on the Board of Directors.

4/2/91

Board

Article VI, Section 2

Amend to read "oversee and be responsible for the year-end financial report of the Treasurer's financial records." The section previously read "oversee and be responsible for the year-end audit of the Treasurer's financial records as directed by the Board of Directors."

4/2/91

Board

Article VI, Section 4

Amend to read "maintain all financial records of the Chapter, presenting a report to the membership at each Chapter meeting and a written year-end financial report at the annual meeting." The section previously read "maintain all financial records of the Chapter, presenting a report to the membership at each Chapter meeting and a written year-end audited report at the annual meeting."

4/2/91

Board

Article VII, Section 3

Amend to read "The Board of Directors shall meet at least quarterly." The sentence previously read "The Board of Directors shall meet quarterly."

4/2/91

Board

Article IX, Section 3

Amend to read "Meetings of the Board of Directors may be held over the telephone." The section previously read "Meetings of Board of Directors can be held over the telephone if proper notice is given."

9/3/91

Chapter

Article IV, Section 7

A new category of "student" member with annual dues of half the normal membership dues.

10/1/91

Board

Article X, Article IV

Combine Article X into Article IV, Membership and Dues, making one Article entitled Membership and Dues. Sections 1, 2, and 3 of Article X shall become Sections 5, 6, and 7 of Article IV. Articles XI, XII, and XIII shall become Articles X, XI, and XII.

10/1/91

Board

Article IV, Section 7

Amend it to read "Annual dues of each Chapter member shall be $10.00, except for Student members. Student members providing evidence of current enrollment at a college, university, or trade school specializing in Hazardous Materials Management or related science or engineering curriculum may pay half the prescribed chapter dues in lieu of the full amount."

12/6/94

1/10/95

Chapter

Board

Article IV Section 3

Change the Chapter year to coincide with the calendar year (instead of July 1 through June 30). The Chapter year shall be from January 1 through December 31 of each year.

3/7/95

Chapter

Article IV

Dues are waived for Emeritus members.

6/28/95

Board

Section 7

Emeritus criteria include: certification, 10 years in PNWC, retired from practice, and significant service recognized by PNWC and AHMM.

9/9/97

Chapter

Article IV, Section 5

New member applications do not have to be individually approved by the Board of Directors. Amend to read "All applications for Chapter membership shall be submitted to the Secretary for processing." (Delete "Election to membership shall be by majority vote of the Board of Directors.")

7/1/97

9/9/97

Board

Chapter

Article V, Section 6

Add Section 6 "In the event of a tie during an annual Chapter election, the final decision will be made by the Board of Directors."

4/7/98

6/2/98

Board

Chapter

Article IV, Section 7

Effective January, 1999, the annual dues of each Chapter member shall be increased from $10.00 to $20.00. Student dues shall increase from $5.00 to $10.00.